If you’re part of an organization with any technological outlook and you haven’t yet heard of ‘the cloud’, you’ve perhaps had your head in the clouds for too long.
In its simplest form, the cloud refers to an internet based application which allows usage of a program from any location and at any time, meaning that traditional platform restrictions become a thing of the past. For businesses and individuals looking to streamline their accounts and future-proof their processes, online accounting software is an excellent tool with plenty of benefits which continue to deliver well after the initial roll-out.
On The Move
One of the hallmarks of a modern business is in its ability to have important data accessible at any time using a number of different channels. In order to achieve this, most businesses opt for cloud based programs, which allow access to important information in an instant – no matter where on earth you may be.
For a service as integral as accounting, businesses have a great opportunity to leap forward and embrace technology by opting for online accounting software. Online software reduces the need for large in-house servers, and also creates greater efficiencies around legacy technologies and devices – meaning that companies no longer have to be tethered to ineffective or sub-optimal technological investments in order to continue using an out-of-date legacy product.
In Sync With Your Needs
Many software solutions are built around the past needs of businesses and don’t necessarily keep up to date with changes in laws, strategies or competing providers. Legacy software programs often rely on incremental release cycles, timed to provide the least amount of cost to the provider, with little-to-no concern for the impact upon your business or cash flow.
Online accounting software is often built to help facilitate the shorter, ongoing release cycles often found in agile working environments, meaning that your software provider is able to remain ahead of the competition on many fronts. As an example, if a change is made to local laws and it impacts tax or reporting, this change will happen in your online software program intuitively, rather than through a series of temporary, manual workarounds. This can remove costly human errors and reporting issues further down the line.
Held To Account
Online accounting software also allows your business or enterprise the freedom of multiple users and multiple seats, meaning that more people can have access across different departments to the relevant facts and figures.
This can help your business to create more efficient reporting lines, while also providing greater transparency around financial metrics. It can also help the relevant stakeholders within your business understand trends as they emerge – meaning that you can become a more proactive and future-proofed organization.
Serve Your Server
Having data in the cloud allows you to reduce your business’ reliance on traditional data storage – that is, locally hosted servers. Local servers rely on regular upkeep and maintenance, and as such, they are vulnerable to both attrition and attack. A further disadvantage to this method is that it positions your data in a way which is constrained by local times in the area that the data is stored – meaning that if you’re in a different time zone, your valuable information may be hard to access or update.
Cloud based storage can negate the negative effects of this by disseminating data across multiple virtual locations, meaning that it’s both easier to access (as a data owner) and harder to access (as a potential hacker or criminal).
Cloud based software offers businesses many advantages over traditional program and platform based applications. Through the provision of mobile, geographically decentralized software, businesses are able to better manage their accounts, at any time and in any place they require – without the risks usually associated with keeping data in one centralized location.